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.…................................................................................................................................................................ Copyright 2017 Smarden Preschool

The Committee

Did you know….?

Smarden Pre-School is a registered charity run by an elected Committee of volunteers, mostly made up of parents of children attending the Pre-School?

The Committee work in tandem with the Pre-School staff to ensure the smooth running of the Pre-School. We also depend very much on the goodwill of parents and their involvement with the Pre-School.

The Committee is elected every year at the Annual General Meeting (AGM) which is held in September.

The Committee is responsible for:

Without the Committee the Pre-School would not be able to operate and would have to close.

Each volunteer member of the Committee will bring different skills which are invaluable to the running of our Pre-School. Committee members have worked, or do work, in various industries, such as management, financial, or secretarial. Others may have worked with children before, or in situations dealing directly with the public.

The important thing is, you don’t need any direct experience to make a difference, but if you want to have a say in how your Preschool is run then please volunteer for the Committee!

Mums, Dads and Grandparents or local supporters are all welcome to join us.

Want to know more…?

The Committee can consist of no more than 12 elected members, but sub-committees may be formed so tasks may be shared among parents and all the work need not fall on any one person. All members are DBS checked. There are three main roles required on the Committee, the Chair, the Treasurer and the Secretary. These posts have a more defined role, some details of which are set out below together with some of the duties shared amongst Committee members:


Chairs all committee, general and annual meetings including the AGM. Assists the Secretary with the preparation of the agenda for these meetings. Co-ordinates the work of the Committee. Acts as the “Nominated Person” for Ofsted purposes. Line manages the Administrator of the Pre-School. Works alongside the Treasurer and may sign cheques jointly with her and supports the rest of the Committee members.


Acts as financial administrator. Keeps accounts of all income and expenditure and keeps the Committee aware of the financial position of the Pre-School by providing a statement of the finances at every meeting. Actions monthly wage payments to all staff and provides detailed wage slips. Issues termly fee requests to parents and chases any outstanding payments. Arranges to have the accounts audited and presents them at the AGM. Arranges for accounts to be filed and records updated at the Charities Commission. Liaises with KCC, Ashford BC or HMRC when required or appropriate


Organises all meetings and liaises with Committee members to ensure they are all informed. Prepares and circulates agendas for each meeting, takes minutes at each meeting and circulates minutes for approval of all Committee members. Supports all Committee members.

Shared responsibilities for all Committee members

Act in the best interests of the Pre-School, promoting its values and working together to achieve its charitable objectives.

Working as part of a team, reading Committee papers and contributing to the decision making process of the Committee. Undertake Ofsted suitability checks as appropriate. Ensure that the Pre-School complies with the rules in its constitution, charity law and other regulations that govern the work of the Pre-School.

Please get involved!

The Committee is elected at the Annual General Meeting held in September each year and generally meets once a month.

The Annual General Meeting is open to the parents of all of the children who attend the Pre-School. It is our forum for looking back over the previous year's activities and shaping the coming year's activities.

If you would like to feel that you are putting something back into our community and volunteer for the Committee in any role, no matter how large or small, please speak with our staff or contact us at preschool@smarden.kent.sch.uk or call 01233 770 691.

We very much look forward to welcoming all new volunteers.

Click here to meet your Committee